There is no point in holding meetings if you do not follow them up. When courses of action have been decided, follow them up to see whether they have been carried out.

Each meeting should result in a list of things to be done, and each individual should have the complete list with their responsibilities highlighted or initialled. Each action should be given a specific time limit. You should follow up these lists shortly after the meeting. Allow a few days for people to get started, then make a progress check. If they have not started or are struggling, find out where the problem lies – do they need more information? Someone to help them? Advice about where to start? Follow this up a few days later to make sure everything is on track.

The follow-up times can be adjusted according to the times set at the meeting. Make sure that everyone knows what other actions were agreed so they are aware of how they affect their own course of action.

Who will do what and when?
It is not enough to produce action lists. You need to make it clear who is going to do something and when it will be done by. If several people will be involved, make sure that they have arranged to get together to discuss their own share and to liaise. Check on this at regular intervals.

Monitoring progress of agreement
If the aim is to produce agreement by various parties, you must ensure that progress on this agreement is monitored. If there appear to be any problems these should be dealt with immediately so that progress is not held up.

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